Rules for the Mid Essex Association
1. This Association shall be called the Mid Essex Teachers’ Association.
2. a) This Association shall be an Association of the National Union of Teachers and all Rules of the National Union of Teachers shall be binding upon all members of this Association.
b) This Association shall also be in affiliation with the Essex Division.
3. The objects of the Association shall be:-
a) To advance the cause of education;
b) To influence by every legitimate means local public opinion on educational topics, to spread accurate information on educational matters and especially to seek the co-operation of the press in the locality;
c) To afford opportunities for the discussion of educational and professional topics;
d) To protect and promote the professional interests of teachers;
e) To secure representation of teachers on the Divisional Executive;
f) To secure the membership of all teachers in the Association area.
4. Any teacher eligible for admission under the Rules of the National Union shall have a right to membership of this Association.
5. a) The annual subscription of every member shall be such subscription as is payable to the National Union of Teachers under its Rules and Membership Regulations for the time being and, in addition, a local subscription of 10%.for the Association.
b) Every member shall pay such further sum as the Association may require for the purpose of meeting any levy made by the Executive under the provisions of Rule 43 of the National Union.
c) All subscriptions shall be due and payable on 1st January of each year.
OFFICERS AND COMMITTEE
6. a) The management of the Association shall be vested in the Officers and Committee.
b) The Officers of the Association shall be the President, Vice-President, Ex-President, Secretary, Treasurer, Minuting Secretary, Membership Secretary, Equal
Opportunities Officer, Young Teachers Liaison Officer, Casework Officer,
c) All officers except the President and ex-President shall be elected at each Annual General Meeting in accordance with mandatory Model Rule 7.
d) The Secretary shall be ex-officio a representative on the Division Council and such other representatives/delegates to which the Association is entitled shall be declared elected at each Annual General Meeting in accordance with Model Rule 7.
e) The Vice-President of one year shall be President in the succeeding year.
f) The Committee shall consist of up to 8 members elected in accordance with Model Rule 7
g) All vacancies in the Officers or Committee occurring during the year shall be filled by the Committee until the next Annual General Meeting.
ELECTION OF OFFICERS AND COMMITTEES
7. Nominations for the Officers as listed in Model Rule 6(c) and the elected Committee Members in Model Rule 6(f) shall be made in writing, signed by the proposer and seconder and endorsed by the nominee and shall reach the Association Secretary not later than decreed on the nomination form sent into schools
If necessary voting papers shall be issued to members not less than fourteen days before the latest date named for the close of the poll. The President for the time being shall act as Returning Officer and the voting papers shall be returned so as to reach him/her at least 4 days before the Annual General Meeting.
The votes shall be counted by Scrutineers appointed by the executive committee. The results of the election shall be declared at the Annual General Meeting. An election conducted as above shall not be rendered invalid by the failure of any member to receive or to return a voting paper.
Officers as listed in Model Rule 6(b) and the Representatives/Delegates to the Division listed in Model Rule 6(d) and the elected Committee Members will be subject to annual election.
ELECTION OF CONFERENCE REPRESENTATIVES
8. Excepting those Officers of the Local Association normally nominated by office as representatives to Conference, all other representatives as per the entitlement listed in accord with Rule 27(a) of the National Union shall be elected in the Local Association in accord with the provisions set out in the preceding Model Rule 7.
10. The Committee shall have power to form such sections as a General Meeting may deem desirable, such sections to be within the Aims and Objects of the Union and answerable to the Committee of the Association.
11. The Annual General Meeting of the Association shall be held in March.
12. At least three ordinary General Meetings of the Association shall be held during the year and such additional General Meetings as the Committee may deem desirable.
13. The quorum for all General Meetings and Special Meetings shall be 10. If no quorum be present, the Chairperson shall declare the Meeting closed.
14. At least ten days before the date of a General Meeting, information shall be sent by the Secretary to the members of the Association stating the time and place of the Meeting, together with the Timed Business as it shall have been arranged by the Committee.
15. All motions received by the Secretary at least fifteen days before a General Meeting is held, shall be included in the Agenda, but the Committee shall have power to determine the order on the Agenda Paper, excepting always that business deferred from a previous Meeting shall take precedence over all other.
16. i) The order of business at the Annual General Meeting shall be:-
a) Minutes of the last Annual General Meeting
b) Matters arising
c) Reports of Secretary and Treasurer and Statement of Account
d) Installation of new President
e) Declaration of the results of the election of Officers and Committee
f) Delegates to Division
f) President’s Address
g) Motions on which proper notice has been given to the Secretary
h) Discussion of matters declared urgent by the chair which have been notified before the start of the meeting
ii) A Special Meeting shall be summoned at any time by the Secretary on the instructions of the Committee or within twenty-one days of the receipt of a written requisition stating the purpose for which the Meeting is summoned and signed by not less than 10 members. No business other than that stated by the Committee or in the requisition shall be transacted at a Special Meeting.
ALTERATION OF RULES
18. No alteration of or addition to any rule shall be made except at the Annual General Meeting or at a Special Meeting convened for the purpose. Notice of any proposed alteration must be sent to the Secretary at least one month prior to the date of the Annual General or Special Meeting.
19. The Association’s financial year shall end on 31 December and at that date or such other dates as shall be required by the Executive of the Union, the Association shall prepare and submit to the General Secretary a Statement of Account of the Association in the form and manner required by the Executive and in compliance
with the requirements of the Certification Officer for Trade Unions and Employers’ Associations.
20. The accounts of the Association shall be audited on behalf of the members of the Association either by two lay Auditors who shall be appointed annually at General Meeting and who shall not be Officers or members of the Committee, or by a Professional Auditor appointed by the Association. The Auditor(s) shall be required to carry out their duties in accordance with the requirement of the Auditors appointed by the Executive of the Union under Rule 50(a) of the National Union.
21. The statement of Account prepared and audited under Model Rules 19 and 20 shall be presented to the Annual General Meeting of the Association.
22. All Bank, Building Society and/or other Accounts shall be in the name of the Association and withdrawals from any Account shall require the signatures of at least two of the following three Officers – President, Secretary and Treasurer
23. The Association shall take such steps as may be necessary to establish that for each school or unattached unit in its area, there is an accredited Union representative. In particular, these steps shall include those set out in a) to f) below.
a) The procedure for the election of the Union representative shall be subject to the approval of the Committee of the local Association.
b) The Union representative shall be elected annually by all the members in the school.
c) The Association may approve the election of one or more deputy Union representatives for a given school.
d) The Association will notify the Local Education Authority and relevant headteacher of the names of its accredited representatives and of their authority and responsibilities where necessary.
e) The Association will advise its accredited school representatives that their authority and responsibilities include:
i) the direct recruitment of members of staff;
ii) the dissemination of both local and national information from the Union to members in the school;
iii) calling meetings of Union members within the school as and when required;
iv) handling the initial stages of individual grievances of members;
v) responsibility for consultation within the school, and negotiation on those issues where the school had discretion regarding implementation of agreements between the division and the Local Education Authority on matters of collective interest to members in that school;
vi) responsibility for ensuring that all agreements between the Union and the employers, both local and national, to which the Union is a party, are observed within the school.
PRODUCTION OF ANNUAL REPORT
24. The Association shall produce an Annual Report on the activities of the Association and shall publish this Report via the website so that it is available to all members in the Association area and submit.
INTERPRETATION OF RULES
25. In the event of any question arising as to the interpretation of any of the Association Rules, the question shall be referred to the Committee, whose decision shall be conclusive and binding upon members.
MODEL STANDING ORDERS FOR LOCAL ASSOCIATIONS
1. The proposer of a motion or an amendment shall be allowed ten minutes for his/her speech.
2. Each succeeding speaker shall be allowed five minutes. When an extension of time is allowed to a speaker, such extension shall be for not more than five minutes at a time.
3. All amendments to a motion shall be submitted to the Chairperson in writing, with the name of the mover attached.
4. Whenever an amendment is made upon any motion, no second amendment shall be taken into consideration until the first amendment is disposed of. If that amendment be carried, it shall then be put as a substantive motion, upon which a further amendment may be moved to the original question; but only one amendment
shall be submitted for discussion at one time. “The previous Question” is for all purposes of order dealt with as
an amendment, except that it shall have precedence over all other amendments.
5. The decision of the Chairperson on any point shall be final. If any decision be challenged it must be done at the next meeting, due notice having been given at the time the decision of the Chairperson was called to question.
6. The mover of the original motion shall have, in addition to the general privileges of debate, the right of reply upon the original motion or upon one amendment, and the mover of an amendment which has become the substantive motion shall have a similar right of reply. The right of reply shall be exercised only after the closure
has been applied and subsequently no further debate shall be allowed on the question. No member shall speak more than once on the same motion or amendment except in the exercise of this right of reply and no new matter shall be introduced by the mover in reply.
7. Any debate may be closed by a motion “That the question now be put” being moved, seconded and carried, such motion to be put to the meeting without debate; but no speech shall be interrupted for the purpose of proposing such a motion. No division shall be taken on such a motion. Where any amendment is under
discussion the motion shall apply only to that amendment, and shall not be taken on the main question until all amendments have been disposed of, unless the Chairperson is of the opinion that the time has come when the main question may fairly be put.
8. No resolution passed at a previous meeting may be rescinded unless full notice of the rescinding motion has been given and placed upon Agenda calling the meeting, signed by the member who proposes to rescind and 9 other members. When such a motion has been disposed of it shall not be competent to renew the motion within a period of 6 months.
9. When the Chairperson rises to speak, members shall immediately take their seats.
10. Every motion shall be put to the vote by a show of hands and no division shall be taken unless the vote be challenged and supported by 6 members rising in their places.
11. Members only shall have the right to take part in any division on a question.
12. A motion to suspend Standing Orders shall be given in writing prior to the meeting, signed by at least 6 members. The motion to suspend Standing Orders shall be put to the vote after it has been moved and formally seconded and not more than one speech made in opposition. Should such a motion be defeated, no second motion to suspend Standing Orders for the purpose of discussing the same subject shall be permitted. The Standing Orders may not be suspended unless a two-thirds majority of the members present be obtained.
13. Procedures governing the conduct of a debate shall, unless otherwise specified in the Rules or Standing Orders, be the same as those currently specified in the Standing Orders governing debates at Annual Conference of the Union.